Thank you for considering me to help rent out your property. I want to take a moment to explain what it means to list your property for rent when we work together, so you know exactly what to expect.
Let’s break it down into 8 steps
1. Pricing Strategy & Market Analysis
Getting the price right is the first step to renting your property successfully. I start by conducting a detailed comparative market analysis (CMA) that looks at similar properties currently listed and recently leased in your building or neighborhood. I assess factors like square footage, layout, finishes, parking, and views to position your unit competitively.
Beyond the data, I also factor in seasonal demand trends, vacancy rates, and recent tenant behavior to determine what price point will attract strong interest without sitting on the market. The goal is to strike the perfect balance: maximizing your rental income while minimizing vacancy time and tenant turnover.
Once we lock in a price, I guide you on how to highlight your property’s strengths so it stands out against the competition—whether it’s natural light, storage, outdoor space, or proximity to transit.
2. Marketing Your Property
Once we sign a listing agreement, I’ll begin marketing your rental professionally. This includes:
High-quality photos (and video tours if needed)
A compelling, accurate property description
Posting on RE/MAX, MLS, and Realtor.ca
Promoting to my agent network and social media including Instagram, Facebook, TikTok, YouTube, and LinkedIn
3. Managing Showings
Scheduling & confirmation: I handle all appointment requests and use showing‑management software so you always know who’s coming and when.
Guided tours: I or a licensed REALTOR® in Toronto attend every showing to spotlight key features and answer questions on the spot.
Security: Lights on/off, doors locked, and detailed sign‑in tracking for full accountability.
Feedback loop: Post‑showing summaries so you see how the market is responding in real time.
4. Tenant Screening
All prospective tenants will be carefully screened to ensure they meet your requirements. This includes:
Credit check via Equifax, TransUnion, or SingleKey
Employment and income verification, including:
Letter of employment
1–2 months of recent pay stubs
References from previous landlords and their contact information
On a case-by-case basis, I may also request:
3–6 months of recent bank statements (chequing/savings)
Official study permit
University or school registration confirmation
Proof of tuition payment
Valid work permit
Marriage certificate (to confirm shared responsibility of a dependent)
All documents are reviewed for authenticity and completeness before being presented to you.
5. Shortlisting Tenants for Your Review
I’ll only present you with qualified, pre-vetted candidates, so you save time and can feel confident in your decision. You’ll receive:
A summary of each candidate
All supporting documents in one place for easy comparison
My professional recommendation (but final decision is always yours)
6. Negotiating and Preparing Lease Documents
Once we identify an ideal tenant, I’ll take care of:
Negotiating lease price and terms to protect your interests
Drafting the Agreement to Lease (Form 400)
Ensuring deposits are submitted as a bank draft or certified cheque
Preparing the Ontario Standard Lease with supporting schedules
Collecting e-signatures from both parties
7. Move-In Coordination
After lease signing, I’ll guide the tenant through a smooth move-in process:
Utility transfer (hydro, gas, etc.)
Tenant’s property and liability insurance
Finalizing rent payment setup (e-transfer, cheques, or other)
Setting expectations for keys, access, and next steps
8. Key Handover
I’ll coordinate the key exchange either:
In person or
Via a lockbox (based on your preference and availability)
If you have any questions or would like to get started, I’m just a call or text away. Looking forward to helping you find the right tenant!
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